Name of person(s) responsible for the overall monitoring of health and safety in school:

Mrs L Wilmer (Headteacher)

SBM - School Business Manager (Jane Bithell)

Our arrangements for the monitoring of health and safety are:

H&S Governor (Mr Adrian Colerick) to take part in premises walks (as much as possible / at least termly)

Minutes are presented to Local Governing Council every term.

Actions are monitored.

The school carries out formal evaluations and audits on the management of health and safety (frequency).

The last audit took place

Date:8.12.22

By: Angela Burman (Trust / Gallagher)

Name of person responsible for monitoring the implementation of health and safety policies

Mrs Wilmer (Headteacher)

Mr Colerick (H&S Governor)

Mr Gidman (Site Supervisor)

Workplace inspections:

Name of person who carries these out :

Building / water / grounds

Mr Gidman

First Aid / bump notes

Miss Goodwin

Trips / residential visits

Mrs Hartley & Mrs Wilmer

Classroom / External Risk Assessments

Teacher for each class

Mrs Wilmer

Our arrangements for recording and investigating: (for pupils, staff and visitors)

Any recordings in the Accident Book must be referred to LW.

Pupil accidents (more than a graze): Complete bump note.  Parent to sign.  School keep a copy and parents keep a copy.  Head injuries – parents are phoned. Any concerns; parents are called immediately.  If necessary, call 999.  Serious injuries are recorded in the Accident book and then passed to LW. To record on Parago.

Staff accidents: Accident Book completed.  LW to record on Parago. If necessary, call 999.

Visitor accidents: Accident Book completed.  LW to record on Parago. If necessary, call 999.

The person responsible for reporting accidents to the Health and Safety Trust Lead (under RIDDOR) is: LW

Our arrangements for reporting to the Governing Body or Academy Board are: Report termly to Premises / H&S Committee

Our arrangements for reviewing accidents and identifying trends are:

BG reviews bump notes termly to address and notify staff of any trends.

Any serious accident or injury to, or death of, any child while in the care of Co-op Academy Friarswoo, must notify the Trust, Staffordshire Children’s Advice & Support (SCAS)  and Ofsted and act on any advice from those agencies

Name of Premises Manager responsible for Managing Asbestos.

SBM Mrs Jane Bithell

Location of the Asbestos Management Log or Record System.

Main entrance outside of Headteacher’s office

Friarswood is signed up to Entrust Property Service which includes access to Entrust Asbestos Team support, and this includes regular visits to update asbestos register/re surveys.

Our arrangements to ensure contractors have information about asbestos risk prior to starting any work on the premises are:

Mr Bagnall (Entrust Senior property surveyor), SBM or DG meet all contractors to discuss. Hazard Exchange and Intrusive Work assessment forms are completed where relevant.

Our arrangements to ensure all school staff such as class teachers or cleaners have information about asbestos risk on the premises:

LW puts the H&S  information onto the weekly agenda.

Staff must report damage to asbestos materials to:

SBM

AD

DG

Staff must not drill or affix anything to walls without first obtaining approval from the premises manager.

Name of SLT member who is responsible for communicating with staff on health and safety matters:

LW

Our arrangements for communicating about health and safety matters with all staff are: Information sent via email.  H&S updates on weekly agenda. Staff meetings.

Staff can make suggestions for health and safety improvements by: Discussing with SLT, at the staff meeting or through email.

Name of person coordinating any construction work / acting as Client for any construction project.

DB (Entrust Property Services)

SBM

Our arrangements for managing construction projects within the scope of the Construction Design and Management Regulations are:

DB (Entrust Buildings & Premises Manager)

Duty holders will be identified and named as part of any Construction project.  

Our arrangements for the exchange of health and safety information / risk assessments/safe working arrangements/monitoring are:  DB, SBM & whole staff if necessary

Our arrangements for the induction of contractors are: Mr Bagnall to discuss H&S / Mr Gidman

Staff should report concerns about contractors to: SBM or LW

We will review any construction activities on the site by: DB / SBM

Name of SLT member who is responsible for consulting with staff on health and safety matters:

LW

The name of the Trade Union Health and Safety Representative is:

None

Our arrangements for consulting with staff on health and safety matters are:

Information sent via email.  H&S updates on weekly agenda. Staff meetings

Staff can raise issues of concern by:

Discussing with SLT, at the staff meeting or through email.

Name of person responsible for managing and monitoring contractor activity

DB (Entrust Senior Property Surveyor)

SBM

Our arrangements for selecting competent contractors are:

Through Entrust and/or through Trust approval

Our arrangements for the exchange of health and safety information / risk assessments/safe working arrangements/monitoring are: DB / Jane Bithell

Our arrangements for the induction of contractors are: DB & DG

Staff should report concerns about contractors to: SBM orLW

Name of person who has overall responsibility for the curriculum areas as follows:

e.g.

Science
D&T

PE

Maths – Mrs Hartley

English – Mrs Rafferty

Science – Miss Coleman

PE – Mrs Sharman

RSHE – Mrs Sharman

RE – Mrs Harris

Geo – Mrs Dickens

History - Mrs Sharman

Computing – Mrs Hartley

MFL – Mrs Hartley

SENDs – Mrs Dickens

Art – Mrs Williams

DT - Miss Coleman

Risk assessments for these curriculum areas are the responsibility of:

As above

Each teacher keeps their classroom risk assessment up to date.

The school assesses the risk of the use of computers/laptops by carrying out a DSE assessment for staff using this type of equipment continuously and regularly for over an hour.  

Our arrangements for carrying out DSE assessments are: Staff complete online assessment annually

Name of person who has responsibility for carrying out Display Screen Equipment Assessments

LW / AD / SBM

DSE assessments are recorded and any control measures required to reduce risk are managed by

Name as above

Name of person who has overall responsibility for EYFS

LW

Our arrangements for the safe management of EYFS are:

Teachers to keep up to date risk assessments for variety of activities.  Share this information with all staff.

Name of person who has overall responsibility for Educational Visits

BH

LW

The Educational Visits Coordinator is

BH

Our arrangements for the safe management of educational visits:

Staff use EVOLVE

Name of person responsible for arranging Fixed Electrical Wiring Tests and taking any remedial action required:

SBM

Fixed electrical wiring test records are located:

SBM Office

All staff visually inspect electrical equipment before use.

Our arrangements for bringing personal electrical items onto the school site are:

Equipment must be PAT tested.

Name of person responsible for arranging the testing of portable electrical equipment (PAT):

SBM

Name of person responsible for defining the frequency of portable electrical equipment (PAT) testing:

SBM

Portable electrical equipment (PAT) testing records are located:

SBM Office

Staff must take defective electrical equipment out of use and report to:

SBM

The portable electrical equipment on the school  site owned and used by contractors is the responsibility of the contractor, who must provide records of this if requested.

Name of competent person responsible for undertaking & reviewing fire risk assessment in addition to any associated action planning

Mr Adrian Owens completed the Fire Risk assessment for the Trust

LW

DG

)

The Fire Risk Assessment is located ……

Headteacher’s Office

When the fire alarm is raised the person responsible for calling the fire service is

LW, SBM or AD

Name of person responsible for arranging and recording of fire drills

DG & LW

Name of person responsible for creating and reviewing Fire Evacuation arrangements

LW, DG & AD

Our Fire Evacuation Arrangements are published …

Every class

Our Fire Marshals are listed

LW

AD

BG

SS

Results of the testing and maintenance of fire equipment and installations is recorded in a Fire Log Book located at

Site Supervisor’s Office

Name of person responsible for training staff in fire procedures

LW

All staff must be aware of the Fire Procedures in school

Name of person responsible for carrying out the First Aid Assessment

BG

The First Aid Room is located

Next to main office

First Aiders are listed

All staff have basic, up to date, first aid training.  The below have paediatric first aid training;

Mrs Wilmer

Miss Goodwin

Mrs Dean

Mrs Bebbington

Mrs Elkin

Mrs Rushton

Mrs Tagg

Miss Johnson

All of Small & Tall Care Club staff

Name of person responsible for arranging and monitoring First Aid Training

SBM

Location of First Aid Box

All classrooms

First Aid Room

Member of staff on playground duty takes first aid box with them.

Lunchtime supervisors take first aid box with them.

Name of person responsible for checking & restocking first aid boxes

Teachers

BG – First Aid room

 In an emergency staff are aware of how to summon an ambulance

Our arrangements for dealing with an injured person who has to go to hospital are (who is contacted/ who accompanies staff or children to hospital):

pupils

Pupil information sheet sent with paramedic.

Parents contacted after ambulance is contacted

staff

Next of kin contacted after ambulance is contacted.

Medical information / envelope sent with paramedic

visitors

Contact next of kin or workplace

Our arrangements for recording the use of First Aid are:

Bump notes for children.  1 copy to parent, 1 copy in school file

Accident book for adults or serious injuries with children

Name of person in school who leads on Forest School activity

Our arrangements for developing, organising and running Forest School activity. Include here any details with regard to risk assessment, communication and supervision etc.

The vast majority glass in doors and side panels are constructed of safety glass or filmed to required standard.  The rest of the glass is deemed as low risk.

All replacement glass is of safety standard

A glass and glazing assessment took place in 2014 and the record can be found in:

School Office

Name of person responsible for carrying out risk assessment for hazardous substances (COSHH Assessments)

LW / DE

Our arrangements for managing hazardous substances (selection, storage, risk assessment, risk control etc.) are:

Cleaning products are kept locked in the Cleaners room, cleaners have required training on usage of these. All staff are aware of hazard risks of the use of these products in classrooms.

Products in classrooms: staff speak to children (frequently) about safe use of products. (glue, paint, soap). Hazardous substance risk assessment sheets are displayed in all classrooms.  These are added to, should there be other products in use.

The Health and Safety at Work poster is located:

Staff room

All staff and pupils share the responsibility for keeping the school site clean, tidy and free from hazards

Our waste management arrangements are: DG to take school waste to bins.

Kitchen staff to take waste to bins

Our site housekeeping arrangements are:

Mr Gidman – Premises Supervisor

Mrs Enderby – Cleaning Supervisor

Mrs Hayes & Mrs Bithel – Cleaners

Kitchen staff (Midshires) in charge of own cleaning

Site cleaning is provided by:

In house cleaners

Kitchen – Midshires

Cleaning staff have received appropriate information, instruction and training about the following and are competent:

work equipment

hazardous substances

Waste skips and bins are located away from the school building.

All staff and pupils must be aware of the arrangements for disposing of waste and the location of waste bins and skips.

Staff in all Depts. who generate waste (e.g. catering/cleaning/curriculum areas) must be aware of the risk assessments and control measures in place for their role.

Name of person responsible for managing infection control:

DG

LW / AD

Our infection control arrangements (including communicable diseases/hand hygiene standards) are:

Soap in toilets and classrooms

Hand gel in main entrance and offices

If any disease / outbreak of illness is observed, SCC/ Environmental Agency are informed.  School to make parents aware of any spreading infections in order to help stop the spread.

All sickness, diarrhoea and temperature cases – children must have 48 hours clear of last symptoms before coming back into school.

Name of Premises Manager or member of Leadership team responsible for Lettings

SBM

Our arrangements for managing Lettings of the school building or external premises are:

See Lettings Policy on the website

The health and safety considerations for Lettings are considered and reviewed annually.

Hirers have in place their own risk assessments, first aid arrangements/ fire procedures and emergency procedures.

Hirers are responsible for obtaining the necessary local authority licenses for their activities and these must be provided to the school on request.

Hirers must provide a register of those present during a letting upon request.

Our arrangements for managing lone working are in the policy

All staff must inform a member of the SLT along with a member of their family if they will be lone working with a reason for why this is necessary.  Staff must have a mobile phone with them.  

NOTE Types of equipment to consider in this section:

Ladders and steps (inspection by DG and record kept and noted on Parago), other extraction systems (Kitchen – Midshires), PE equipment (serviced by Mercury Sports Equipment, and playground checked and record kept by DG & SBM) , fire alarm and smoke detection (serviced as part of SCC contract), emergency lighting (serviced as part of SCC contract), fire extinguishers (serviced as part of SCC contract).
Arrangements for school  kitchens (Midshires).

Name of person responsible for the selection, maintenance / inspection and testing of equipment

DG

SBM

DE and Midshires

Records of maintenance and inspection of equipment are retained and are located:

Cleaner’s kitchen and SBM office

Staff report any broken or defective equipment to:

DG

SBM

The equipment on the school site owned and used by contractors is the responsibility of the contractor, who must provide records of testing , inspection and maintenance if requested.

Name of competent person responsible for carrying out manual handling risk assessments

DB with contractors

Our arrangements for managing manual handling activities are:

LW to remind staff regularly about manual handling procedures. Posters in all staff rooms.

Staff must be aware of the requirement to avoid hazardous manual handling and carry out risk assessment where the task cannot be avoided.  Staff can access the quick reference chart here.

Staff who carry out manual handling must be aware of the manual handling risk assessment and the control measures in place for the task.

Staff are trained appropriately to carry out manual handling activities.

Where people handling takes place an Individual Manual Handling Plan must be in place and communicated to all parties (including where appropriate the young person/their parents/carers/support staff).  

Name of person responsible for the management of and administration of medication to pupils in school

The member of staff who signed the medication form.

Our arrangements for the administration of medicines to pupils are:

See policy

The names members of staff who are authorised to give / support pupils with medication are:

All staff

Medication is stored:

First aid room

A record of the administration of medication is located:

First aid room

Pupils who administer and/or manage their own medication in school are authorised to do so by their parent and Headteacher.  They are provided with a suitable private location to administer medication/store medication and equipment.  

At present, the only self-medication is inhalers by some children.  These children have a care plan in place which is shared with the necessary staff.

Staff are trained to administer complex medication by the school nursing service when required.

Our arrangements for administering emergency medication (e.g. Asthma inhalers/Epi pen) are: School Nurse

Staff who are taking medication must keep this personal medication in a secure area in a staff only location.

Staff must advise the school leaders if they are taking any medication which might impair their ability to carry out their normal work.  

PPE is provided free of charge where a risk assessment identifies this is needed to control a risk and the risk cannot be controlled by another means.

Name(s) of person responsible for selecting suitable personal protective equipment (PPE) for school/academy staff.

Name;  DG, SBM and DE

Name of person responsible for the checking and maintenance of personal protective equipment provided for staff

DG and Mrs DE

SBM

Name(s) of person responsible for selecting suitable personal protective equipment (PPE) for pupils.

Class teachers

All PPE provided for use in a classroom environment is kept clean, free from defects and replaced as necessary.

Name(s) of person responsible for cleaning and checking pupil PPE.

Class teachers

Name of the school/academy  Radiation Protection Supervisor (RPS)

NA

Name of the Radiation Protection Adviser (RPA)

NA

All staff and pupils must report any hazards, defects or dangerous situations they see at school.  

Our arrangements for the reporting of hazards and defects:

Report to DG or SBM

Report in Site staff defect book located in main office

The school has in place risk assessments for any identified significant risk. Control measures which are put in place to eliminate or reduce risk are communicated to staff, pupils and other who may be exposed to the risk.

Risk assessments are in place for the following areas:

Staff can find these in the staff shared drive Risk Assessments

Premises and grounds

Curriculum / classrooms

Hazardous activities or events

Fire Risk Assessment

Risks related to individuals e.g. health issues

Hazardous Substances

Manual handling activities

Lone Working

Teacher / Teaching Assistant / Office workers

Name of person who has overall responsibility for the school risk assessment process and any associated action planning

Mrs Wilmer

Our arrangements for carrying out, recording, communicating and reviewing risk assessments are: Review regularly, at least 1 x per year

Appropriate training is provided for staff who are creating, reviewing or implementing risk assessments.

When an accident or incident occurs a post risk assessment takes place when a new hazard has been identified.  

Risk assessments are created or reviewed when something new is introduced or a change has occurred.  

No smoking or vaping is permitted on site / grounds.

Name of Premises Manager or member of Leadership team responsible for Premises Management

SBM

DG – site supervisor

The school premises are shared with another organisation (e.g. Contract caterer/public leisure centre).

Midshires

Our arrangements for managing health and safety in a shared workplace are:

AiP have their own risk assessments which are shared with the school

Any deep clean / visitors etc are confirmed with SBM

Name of person who has overall responsibility for the health and wellbeing of school staff

LW

All staff have responsibility to take care of their own health and wellbeing and the school supports staff to do this by implementing the following arrangements:

Making environment safe

Ensuring water is available

Weekly H&S reminders / agenda

Sharing all H&S issues with staff

Training staff appropriately (CPD opportunities)

Working in partnership with parents to avoid behaviour issues

Ensuring teachers have PPA time

Staff surveys are acted upon and supported by risk assessment

Risk assessments are reviewed regularly (Teacher / Teaching Assistant / Office workers)

Occupational Health referrals

Confidential support phone numbers for stress / issues / concerns linked with either work or home

Online wellbeing portal (Colleague portal)

Flu immunisations

Co-op Trust staff benefits display in staff rooms

Solutions to stress hazards and suggestions on how to minimise stress have been identified, discussed and communicated.

All staff have an opportunity to contribute to discussions, meetings and initiatives around wellbeing issues at work.

Individual stress risk assessments take place when a member of staff requires additional individual support.

A team stress risk assessment has been completed involving all staff and this is reviewed regularly.

Name of person who has overall responsibility for the training and development of staff.         

LW

All new staff receive an induction which includes health and safety, fire procedures, first aid and emergency procedures.

Our arrangements for carrying out suitable and sufficient health and safety training for all staff are:

Safeguarding training for all staff

Emergency procedures discussed

First aid training for all staff

Fire extinguisher training for all staff

Working at height training for site staff

Any other relevant training suitable for position in school

The school has a health and safety training matrix to help in the planning of essential and development training for staff.

Training records are retained and are located with each member of staff

Training and competency as a result of training is monitored and measured by:  

LW

SBM

Name of person who has overall responsibility for managing the grounds / trees

Name: SBM

Our arrangements for carrying out tree inspections:  Friarswood has a contract with Country Grounds.  They visually check the trees during their regular visits.  They carry out a full tree inspection every 3 years or earlier if there are concerns.

Staff inform SBM / Mr Gidman if they see an issue, such as broken off branches

Records of inspections are held in the SBM office and on Parago

Name of person who has overall responsibility for the school/academy vehicles  

Name

The school/academy operates (no.of xx) minibus/coaches/cars/other vehicles (e.g. quad bikes/ride on mowers).

List

Name of person who manages the driver medical examinations

Name of person who manages the vehicle license requirements

Name of person who undertakes vehicle checks such as oil, water and routine roadworthiness.

Name of person who arranges servicing and maintenance of the academy vehicles

Our arrangements for the safe use of school/academy vehicles are:

Name of Premises Manager responsible for the management of vehicles on site

DG

LW

Our arrangements for the safe access and movement of vehicles on site are (include restriction on vehicle movement at certain times, speed limits, segregation vehicles from pedestrian areas, restrictions on reversing vehicles, special arrangements for deliveries etc):

Safe defined pedestrian route in/out of school

No vehicle access to the main entrance during in the morning when children arrive and no access at hometime UNLESS :

Emergency vehicle

Staff car

Letters to parents are sent regularly regarding safety both on and off site (ie Abbots Way and side access road)

The school provides a place of work which is designed and managed to minimise the risk of violence and aggression to staff, pupils and visitors.  

A risk assessment is carried out where staff are at increased risk of injury due to their work.

Training, information and instruction is available to staff to help them manage the risk of violence and aggression where required.

Staff and pupils must report all incidents of verbal & physical violence to:

LW

BH

Incidents of verbal & physical violence are investigated by:

LW

BH

Name of person who has responsibility for site security:

DG

Our arrangements for site security are:

External gates are locked in the evening when DG locks the building.  They are opened at 7:30am for access, locked at 8:50am (start of school).  They are reopened at 3:10pm when all of the children are back in the building.

Visitors must press the buzzer to the office before being allowed on site.

All visitors must sign the visitor book.

If the visitor is unknown, a member of staff must stay with the visitor at all times.

If the visitor has had a DBS check and is known to staff, they can then be independent in the school.

CCTV also on site

Name of Premises Manager responsible for managing water system safety.

DG

Name of contractors who have undertaken a risk assessment of the water system

IWS (through SCC central contract)

Name of contractors who carry out regular testing of the water system:

IWS (as above)

Location of the water system safety manual/testing log

Cleaner’s kitchen

Our arrangements to ensure contractors have information about water systems are: Log book kept in school/DG liaises

Our arrangements to ensure all school staff carrying out checks or testing or maintenance have information about the water system: DG records temperatures and manages issues immediately. (supported by SBM)

Name(s) of person responsible managing the risk of work at height on the premises:

DG

Work at height is avoided where possible.

Our arrangements for managing work at height are:

Work with more than one person.

Only use school ladders.

Open and secure ladders before using them.

Ask DG to complete the job in hand.

Appropriate equipment is provided for work at height where required.

Staff who carry out work at height are trained to use the equipment provided

Work at height equipment is regularly inspected, maintained and records are kept (Kept Cleaner’s Kitchen)

Name of person who has overall responsibility for managing work experience and work placements for school pupils.

AD

LW

Our arrangements for assessing potential work placements, arrangements for induction and supervision of students on work placement are:

Complete risk assessment provided by placement

Member of staff working with student must discuss safety procedures, safeguarding procedures, logging in & out procedures.

The name of the person responsible for the health and safety of people on work experience in the school premises:  

Member of staff student is with

Our arrangements for managing the health and safety of work experience students in the school/academy are:

Complete risk assessments from placement before student attends placement.

Name of person who has overall responsibility for managing/coordinating volunteers working within the school:

Class teacher

Volunteers are considered as a member of staff and all health and safety arrangements including induction, completion of safeguarding/confidentiality form and training must apply.

The member of staff who has asked for the volunteer must go through this information with the volunteer.